Data Protection Policy
1. General Regulations
The EMGM 2019 Organising Committee reserves the right to amend the existing data protection regulations in strict accordance with prevailing legal norms at any time.
1.1. Personal Data
Your voluntarily transmitted personal details (through submission in our online form) will be collected, saved and processed in accordance with the most recent legislation on data protection.
A registration and/or abstract submission to EMGM 2019 is not possible without collecting, saving and processing your personal data. This is solely for the purpose of organising and realising the event. Your data will only be passed on to third parties, who are directly involved in running the event and when the organisational process makes it necessary.
1.2. Photos/Films
By registering to attend EMGM 2019, you grant permission to the EMGM 2019 Organising Committee to use photos/films taken from you or your company presence by our official photographer (team) onsite during the meeting for marketing purposes (event reporting, promotion of follow-up events and self-marketing) for an indefinite period of time. If you do not want to have any photos/films taken of you published, you may contact us at any time and emgm2019 (AT) tcd.ie
1.3. Links to other websites
Our website may contain links to other websites. For example, payments are processed externally through PayPal. We are not responsible for the data you provide on other websites. Our partner companies are also bound to act according to EU-GDPR, the implementation however rests with each company individually. Our data protection guidelines are solely applicable to data controlled by us.
2. Information Obligation
We would be pleased to provide you with the following information describing the type, purpose and scope of the processing of your personal data.
2.1. Controller And Processor
Controller: Trinity College Dublin
Processors: The Organising Committee
2.2. Purposes of Processing
The data are processed for participant management for the event, and will involve name, email address, organisation, country, dietary information
2.3. Legal Basis for the data processing purposes
Binding completion of the registration for the participation of the selected event
2.4. Third Party Data Recipients
All abstracts submitted to the Organising Committee will be published in Human Heredity, along with the author's name and affiliation.
2.5. Data Storage Period
All data are stored for 1 year to permit post-event support and service only (i.e. belated participation confirmations and presentation certificates).
Upon request of the person concerned, their data will be deleted within 48 hours of receipt of request.